Draft Paper Submission (and Guidelines)

Paper Submission Guidelines

We welcome contributions through full/regular research papers in form of regular papers of up to 8 pages, double-column IEEE style, which will be presented in plenary presentations, and short research papers/industry reports of up to 5 pages, to be presented in formal plenary sessions or informal poster sessions. In addition, we welcome extended abstract & poster papers of up to 3 pages which will be presented in informal poster sessions. The number of

The three current categories for submissions are defined as follows:

  • RRP: Full/Regular Research Papers (maximum of 8 pages using double-column format): Regular Research Papers should provide detail original research contributions. They must report new research results that represent a contribution to the field; sufficient details and support for the results and conclusions should also be provided. The work presented in regular papers are expected to be at a stage of maturity that with some additional work can be published as journal papers.
  • SRP: Short Research Papers and Industry Reports (maximum of 5 pages using double-column format): Short Research Papers report on ongoing research projects. They should provide overall research methodologies with some results. The work presented in short papers are expected to be at a stage of maturity that with some additional work can be published as regular papers.
  • EAP: Extended Abstract/Poster Papers (maximum of 3 pages using double-column format): Poster papers report on ongoing research projects that are still intheir infancy (i.e., at very early stages). Such papers tend to provide research methodologies without yet concrete results.

Presentation Mode Options

Evaluation: Each paper will be peer-reviewed by at least two experts in the field for originality, significance, clarity, impact, and soundness. In cases of contradictory recommendations, a member of the conference program committee would be charged to make the final decision (accept/reject); often, this would involve seeking help from additional referees. Papers whose authors include a member of the conference program committee will be evaluated using the double-blinded review process. (Essay/philosophical papers will not be refereed but may be considered for discussion/panels).

General Guidelines (Draft Papers)

Papers should be typeset by using the general typesetting instructions available at (select „US letter“ option for accessing templates): https://www.ieee.org/conferences/publishing/templates.html
(i.e., single line spacing, 2-column format). All submissions must be original (papers must not have been previously published or currently being considered by others for publication).

Later, authors of accepted papers must agree with a copyright statement according to the publisher’s policy.

Different to practice at some other CSCE conferences and different from the announcement in CSCE’s general CfP, ICDATA uses an online conference management and paper submission system, to which the draft papers must be submitted online by the due date, in IEEE-format and exclusively as a PDF-file (no doc(x) etc.). Please follow the formatting instructions for the draft paper:

  • Paper Size: US Letter format (8.5″ x 11″) or A4 (210 X 297 mm)
  • Paper Length: Maximum 8 pages (according to the above mentioned paper categories), including figures, tables & references
  • Paper formatting: double column, single spaced, 10pt font.
  • Margins: Left, Right, and Bottom: 0.75″ (19mm). The top margin must be 0.75″ in (19 mm), except for the title page where it must be 1″ (25 mm).
  • The first page must include:
    • Title of the paper
    • Name, affiliation, postal address, and email address of each author (identify the name of the contact author)
    • Abstract (between 100 and 120 words)
    • A maximum of 5 topical keywords that would best represent the work described in the paper
  • The actual text of the paper can start from the first page (space permitting)

Violations of any of the above paper specifications may result in rejection of your paper.

Code of Ethics for Authors

Prologue: In 2014, the congress had received 48 paper submissions that were in clear violation of common CODE OF ETHICS FOR AUTHORS. These 48 papers were found to include various levels of plagiarized materials or unauthorized uses of copyrighted materials. The 48 papers were detected by the congress referees at the very early stages of evaluation. These papers were rejected and copies of the reports of the violations were provided to the authors‘ supervisors and employers. Since the vast majority of the authors who violated the code of ethics were either students or young scientists, their employers/supervisors arranged for them to participate in an ethics course/workshop offered/organized by their institutions.

Unfortunately, author violation of code of ethics is becoming more common. Although, many consider such codes to be common knowledge, most major publishers, journals, and conferences have decided to post a common CODE OF ETHICS FOR AUTHORS on their web sites; see examples at:

In a committee meeting, it was decided unanimously to follow the practice of the above publishers by making available the congress’s CODE OF ETHICS FOR AUTHORS and all related issues to stake holders. Please see below.

Authors who violate the CODE OF ETHICS FOR AUTHORS shall be subject to a graduated scale of penalties which may include: reporting to the author’s supervisor; reporting to the author’s employer; providing a copy of the author’s formal letter of apology to the stake holders; reporting to other publishers; prohibition of publication for one to three years (depending on the seriousness of the violation.) Authors will be fully accountable for their violations (including any and all costs associated with such violations.)

In order to take corrective actions against authors who violate the publication ethics, the congress requires that the Contact/Corresponding authors of papers provide (in the manuscript), their professional email address (i.e., on institution’s/employer’s servers); if an author has to use a freely available email address such as gmail, hotmail, … then the provided email address must have web footprints to the author and to his/her institution on the web: such as the homepage of the author at his institution’s servers which includes the author’s email address, …).

Author violations include but not limited to:

  • The use of any diagrams, figures, pictures, tables, or illustrations that belong to third parties without permission from the owners.
  • The use of copyrighted materials without permission.
  • The use of generative AI for creating content not being clearly documented in an appendix of the paper.
  • Plagiarism at various levels: un-credited verbatim, significant self-plagiarism; un-credited and improper paraphrasing of pages or paragraphs that have already been published; …
  • The paper/manuscript/poster submitted by the author is NOT a legitimate scientific article and/or violates common ethics. Examples include, but not limited to: topics are not relevant; falsified results/work; results are not reproducible; commercial article; use of profanity; inclusion of inappropriate pictures; inclusion of pictures of faces of people without their permission (in particular, for papers that present „face recognition“ algorithms).
  • Falsification of any kind.

 

Code of Ethics for Authors

Online Submission of the Draft Paper

To submit your paper please visit the online conference system for ICDATA’25 hosted by „Conference Master“. Please click on the button below to access to the ICDATA conference management system for submitting draft papers:

Paper Submission System

If you want to submit your paper to a special session, please select an appropriate ‚track‘ within the paper submission system as well as an appropriate paper category (RRP, SRP, or EAP). Please upload your submission in pdf format only (no doc(x)…).

Please do not send papers by email! Emailed submissions will be rejected without further notification.

 

IMPORTANT DATES

May 8, 2025: SUBMISSION OF PAPERS

May 18, 2025: NOTIFICATION OF ACCEPTANCE (+/- five days)

June 4, 2025: REGISTRATION
https://american-cse.org/csce2025/registration
Note that failing to register for a conference after having a paper accepted is regarded as a breach of author ethics. Submitting a paper to a conference signifies a commitment to the research community, and neglecting to register undermines this responsibility, potentially disrupting the integrity and collaborative spirit of the academic process.

June 25, 2025: Venue / Hotel Reservation

July 21-24, 2025: The 2025 World Congress in Computer Science, Computer Engineering, and Applied Computing (CSCE’25: USA); Including all affiliated federated/joint conferences
https://american-cse.org/csce2025/
https://american-cse.org/csce2025/conferences

August 30, 2025: FINAL PAPERS FOR PUBLICATION: The conference proceedings will be published shortly after the event. The publisher (Springer Nature) will email each author a unique link for uploading the material for the final papers (a unique link for each accepted paper.) We anticipate that the publisher will email the link to authors of ACCEPTED papers by around August 30, 2025. Each author will then have two weeks upload their final papers for publication.